Job HR Administration Assisstant
Department: HR
Location: Colchester
Responsible to: Regional HR Manager


Main Objectives:

  • To assist the HR Manager and other senior employees in administration tasks as required.
  • To ensure all employee-related records are maintained efficiently and accurately.
  • Undertake administration tasks for the recruitment process as required by the Company’s Recruitment and Diversity policies and procedures

 

Job Requirements:

  • Assist with the preparation and issuing of contracts of employment, and associated documentation.
  • Provide appropriate HR process/procedure information to managers as necessary.
  • Maintain the recruitment and selection records as required by the Company Recruitment and Diversity Policy.
  • Liaise with managers as required to ensure the smooth running of our recruitment processes.
  • Advise managers of probation and salary review dates and prepare letters on receipt of relevant forms.
  • Assist with the preparation of any updates to HR documentation as required.
  • Respond to requests for employment & mortgage references as required.
  • Remind managers of long service award dates.
  • Assist with the printing and distribution of payslips when required.
  • Input accurate and timely data in to the HR database and various HR spreadsheets.
  • Accurately maintain and record all employee absences and holidays on a timely basis.
  • To maintain all maternity records in accordance with the Company maternity policy.
  • Create PowerPoint presentations and briefing documents as required.
  • Devise own schedule for completing administration tasks.
  • Undertake all routine administration tasks, such as filing, post and petty cash.
  • Participate in ad hoc projects as required.
  • Continuously look for, and implement, improvements to existing processes.
  • Create and drive own development plan.
  • Undertake any other administration tasks as required by the HR Manager.
  • To ensure complete confidentiality of information at all times, and abide by all legal and company requirements connected to the role.

This job description summarises the main aspect of the job, but it does not cover all the duties that the jobholder may be required to perform. Therefore, the job description is a minimum standard. It is not a statement of all that the job does or may entail. It is not intended to restrict the scope of the job but clearly to define its starting point.

Click here to download an Application Form
Click here to download the Diversity Monitoring Form